Preparation checklist for chairing meetings

  • Prepare (and if necessary agree on) an agenda.
  • Think about the sensible grouping and ordering of agenda items and how they should be handled.
  • Ask relevant people to introduce agenda items.
  • Get additional briefing or information for items where necessary.
  • Read papers.
  • Allocate rough times to agenda items.
  • Anticipate likely areas of conflict or difficulty.
  • Think about who is coming and their likely reactions to various items.
  • Make sure you are familiar with any rules, procedures and standing orders.

(Source: B628, Managing and managing people).

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